Career Contacts supports organizations across Ontario with fractional HR and recruitment advisory, from growing businesses in Toronto and the GTA to non-profits, professional services firms and family offices in Ottawa, Hamilton, Waterloo Region and beyond. Since 1995, our team of HR and recruitment specialists has helped leaders build the people side of their business without the cost of a full in-house department.
Whether you need a senior HR Advisor for a single project, a complete fractional HR department, or a confidential executive search, we work as an extension of your leadership team and bring Ontario-specific expertise to every engagement.
Fractional HR for Ontario employers
Our Fractional HR Advisory team works on a retained or project basis. Ontario clients most often bring us in for:
- A full fractional HR department for organizations without in-house HR
- Workplace investigations and mediation, including harassment complaints under the Occupational Health and Safety Act
- Employee and labour relations, including unionized environments
- Policies and employee handbooks built for Ontario’s Employment Standards Act
- Compensation reviews, salary bands and pay equity
- Onboarding and offboarding, succession planning and career mapping
- On-demand advice through the Heartbeat Hotline
Recruitment and executive search in Toronto and across Ontario
Our Recruitment Advisory team fills roles from contract and temporary staffing to permanent placement and C-suite executive search. We map the Ontario talent market, run a structured assessment and reference process, and keep candidates engaged through every stage. Professional and executive search placements are backed by our replacement guarantee.
Ontario employment rules we help you get right
Ontario has introduced a series of employer obligations through its Working for Workers Acts. Most apply to employers with 25 or more employees. We help you build these into your hiring process, policies and handbook.
- Job postings (in force January 1, 2026): publicly advertised postings must include the expected pay or a pay range of no more than $50,000 (roles above $200,000 are exempt), state whether the role is an existing vacancy, and disclose any use of artificial intelligence to screen, assess or select applicants. Canadian experience requirements are prohibited.
- Candidate follow-up: applicants you interview must be told whether a hiring decision has been made within 45 days of their last interview, and copies of postings must be kept for three years.
- Written employment information: since July 1, 2025, new employees must receive key details such as the employer’s legal name, work location, starting wage, pay period and anticipated hours before their first day.
- Required policies: written policies on disconnecting from work and on electronic monitoring of employees.
- Workplace harassment: a harassment policy and program under the Occupational Health and Safety Act, which now explicitly covers harassment that happens virtually.
- Pay equity and accessibility: obligations under Ontario’s Pay Equity Act and the Accessibility for Ontarians with Disabilities Act.
This is general information as of 2026 and is not legal advice. Requirements depend on your organization’s size and circumstances.
Sectors we serve in Ontario
Career Contacts is industry agnostic and supports organizations in a variety of industries. In Ontario specifically, some key areas of support have been in non-profit and charitable organizations, construction, real estate and development, property management, professional services, retail, private equity and family offices. Explore our Centres of Excellence to see the full range of expertise behind every engagement.
Frequently asked questions
Do you work with Ontario organizations if your headquarters is in Vancouver?
Yes. We support clients across Canada and the United States, including organizations throughout Toronto, the GTA and the rest of Ontario. Our Advisors are based across Canada and the US, with the ability to support our clients with our hybrid model (virtual and/or onsite, as needed).
How does fractional HR work for an Ontario business?
You get senior HR expertise without hiring a full-time HR Manager. We can act as your complete HR department on an ongoing basis, or take on a defined project such as a policy overhaul, a workplace investigation or a compensation review.
Can you help us comply with Ontario’s 2026 job posting rules?
Yes. We review your job postings, application forms and hiring workflow for pay range disclosure, AI disclosure, vacancy disclosure and candidate follow-up timelines, and set up a simple process to keep posting records for the required three years.
Do you recruit for roles in Toronto and across Ontario?
Yes. We fill contract, temporary, permanent and executive roles across Ontario, from specialist professionals to senior leadership and board appointments.
Can you conduct a workplace investigation in Ontario?
Yes. Our Investigators conduct impartial workplace investigations into harassment, discrimination and misconduct complaints, aligned with the Occupational Health and Safety Act and the Ontario Human Rights Code, and provide a clear written report with findings.
Talk to our team
Tell us what you need and we will connect you with the right specialist. Email hr@careercontacts.ca for fractional HR, hiring@careercontacts.ca for recruitment, or call 604-606-1831.
