Posts Tagged: covid19

Effective Strategies to Offboarding Teams

 

Employee exit management (often referred to as offboarding), is an intentional process of separating an employee from their employer.

There are many ways to provide a proactive solution for temporary and permanent layoffs. Being proactive ensures that you have action items in place well before the employee is told they are no longer going to a part of your team.

Below are our top 5 things to consider when offboarding proactively:

  1. Be empathetic from start to finish

    1. You will see this threaded through all that we do. We believe whole heartedly that people will always give what they get. The better you treat them, at every stage of their career, the better they will leave your organization.
    2. A layoff is likely not expected or desired and therefore, can take some time to process. Be prepared to give them the time they need to be “ok” with your decision.

Ensuring your teams experience a graceful offboarding process will be paramount to the relationship you keep with your remaining employees and will be the basis on which your employee brand and culture stand on.

  1. Get constructive feedback

    1. Ensure that you give the employee the ability to share their thoughts on what worked, and what didn’t, during their time with you. It is often easier for this to be outsourced to ensure that you are getting honest feedback. A layoff can be a sensitive time for people, so ensure that you are giving them an opportunity to process, grieve the loss and manage their needs before asking for anything in return
  2. Ensure an effective hand-off

    1. Communication is your number one responsibility. Speak with the employee, speak with their supervisor and their teams, and be open and available to an ongoing conversation.
    2. If you are only eliminating part of the team, someone else will be picking up the pieces that are being left. Support your existing team by ensuring the laid off employee is properly and effectively handing off their work.
    3. Be mindful that this is a difficult time for them and let them determine the best way to do this.

Some ideas of ways to effectively facilitate a hand-off are:

  • An email with a list of outstanding tasks
  • A 1 on 1 meeting
  • A call setup between the employee and the team member
    1. If there is not the ability to effectively handoff, ensure that you have their contact information updated, should you need to reach them
  1. Celebrate your outgoing employees

    1. The Coronavirus has hit companies in unprecedented ways. Many of the layoffs taking place right now are not due to a company’s desire, but out of necessity. The teams that you are letting go are likely winners, and people that you hope will return to your business when the time comes.

Some great ways to show your appreciation and admiration for your outgoing teams are:

  • Thank you cards
  • A going away lunch
  • A break in the last day to hold a standup and personally thank them for their time and support
  • Provide them with a reference letter if they did a great job working for you
  1. Have a plan

    1. If you know that this is a temporary layoff, make sure to communicate that clearly
    2. If you know that there is likely no opportunity of them getting rehired, let them know
    3. Be honest, be transparent, be kind

 

The piece that we see forgotten the most is that while you are looking after the employees that are being laid off, it is easy to forget about the employees that remain.

There is no doubt that they are wondering if “they are next” so take the time to communicate with the remaining team let them know what you are planning.

Reaffirming your commitment to your existing teams will ensure you do not have to deal with additional, and unplanned attrition.

Allow for the remaining team to come forward with their concerns, their ideas, and their hopes.

Bring them in to the plan for the future so that they have a say in the future of their company.

Lastly, in order to ensure that you have completed all the necessary steps during the offboarding process, Career Contacts has created a robust offboarding checklist.

Interested in getting a copy of our offboarding Checklist? Email us at hiring@careercontacts.ca and we will send one over to you, at no cost!

 

The entire HR team at Career Contacts is dedicated to supporting our clients and our communities with FREE COVID related HR support. One of the most demanding requests we have received is for offboarding support.

 

Please feel free to reach out to our teams to see how we can support you today!

 

Working From Home Blog Series

Part 1: The Benefits of Your Employees Working From Home

Employees have been asking to work from home (or remotely) for years.

Over time, this has become more common to work from home, but is still not how most organizations operate. At the most, employees have options to work from home on occasion, and are rarely doing their roles 100% remotely.

Now, with the Corona Virus, COVID-19, employees are being asked to work from home with little notice, and less support.  Let’s take advantage of this opportunity to enjoy the benefits of working remotely., but also support employees in being successful at home.

Here are a few of the benefits you may experience, depending on your role in the company.

Benefits to the company:

  • Companies are all upgrading IT so that employees are efficient with time and accessibility
  • Companies are able to show (not just tell) that they put trust in employees
  • Employees working remotely are often more productive (less interuptions)
  • Remote meetings are often more time effective and shorter in length
  • Companies are able to hire employees from anywhere in the world – global reach!
  • Allowing employees to work remotely is one of the best perks you can give them

Benefits to the employee:

  • Time is saved on the commute to and from work
  • Reduced costs of eating out, coffees etc.
  • Extra time available for continuous learning like online courses and learning
  • Allows you to work independently and demonstrate you are a hard worker and your value to the team – letting the work speak for itself

Benefits to employee and employer:

  • Our carbon footprint is reduced (everyone wins!)
  • Productivity will be increased on projects without distractions and interuptions
  • The balance of work / life improves
  • The cost of employee parking, bus passes, transportation is reduced

During this difficult time with COVID19 and the Corona Virus, let us all work together to be the best teams possible and support one another in finding success in our new work environments.

Collaboration over competition has always been our mantra and now more than ever, we are committed to supporting one another to come out of this time stronger, more connected and prepared.

Stay tuned for part 2 of our blog: How to Work from Home Effectively

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